Membership 2018/19 2 of 3

2. Information for parents

Grove Rugby Football Club Ltd (GRFC)
-- Information for Parents

Ground and clubhouse: The Office, Recreation Ground, Cane Lane, Grove, Wantage, Oxon OX12 0AA
Telephone: 01235762750

Subscriptions/Membership 2018/19
Please complete the attached application form and submit with payment at the Clubhouse (card, cash, or cheque payable to: GRFC Ltd) or post (cheques only, with completed membership form) to: Membership Secretary, Recreation Ground, Cane Lane, Grove, Wantage, Oxon, OX12 0AA, or email or phone 07967186939, if you have any queries.

Social Membership for Parents
For the 2018/19 season, Mini and Junior player Memberships, include one Membership for a parent. This allows access to the Club’s bar and facilities and to Youth section social events. Social Members are also entitled to apply got International Tickets at Club prices.

Age Group
Entry to an age group is determined by the player’s age at midnight on 31st August for all age groups up to and including Colts. The appropriate age group applies for the whole season. For players born on or after 31/08/2005 (U12 or below), the Club requires that a parent or guardian accompanies the child at all times. We have a U18 girls team and are growing the U13 and U15 age groups.

National Registration
National registration with the Rugby Football Union (RFU Rugby First) is compulsory for all Mini and Junior players from U7 to U18 inclusive, including Girls. When a player joins a Club for the first time we require:

  • Completed RFU registration form (available from the Club website).
  • 2 passport-size photos with parent/guardian signature and player’s date of birth on the reverse.

Please be assured that information relating to young players is not released by the RFU to any other organisation for any purpose. The information is used to track players, and ensures they are not selected above or below their playing age, or play too much rugby. Please note that, under RFU regulations, youth players will not be eligible to play in matches unless coaches provide details of Rugby First registration including photographs.

  • Registration needs to be completed by 3rd October 2018.

Training and matches
Training sessions and matches are held on Sundays.

  • U7–U16: Training and home matches typically start between 10am and 10.30am (dependent on age group).
  • Colts (U16/U17) and Girls U18: Training and home matches start 12pm–2pm.
  • Mid-week training sessions may be arranged for Youth squads. Please check with relevant age group coaches.
  • Away matches as advised.

Fixture Lists
Mini and Junior fixture lists are available from the website and are continually updated.

Home Matches
Refreshments are supplied to all players after home matches. Costs are covered by the registration fee.

Away Matches
Transport can normally be arranged for all players whose parents cannot travel on the day. Please make arrangements in advance with the age group Lead Coach or Team Manager.

Bad Weather and Cancellations
In the event of bad weather, please check the website before setting out to ensure that training or matches are going ahead. Coaches will try to send emails asap, in the event of cancellations.

Playing Kit
Boots must have either a moulded rubber multi-stud sole or kite-marked, screw-in safety studs made of rubber or aluminium (not plastic). Rubber ‘blades’ are approved for use. The Club provides playing shirt on loan (Minis for the season, Juniors for matches). A mouth protector/gumshield is a must-have for all levels of rugby. The RFU advises parents to consult their dentist before buying a mouth protector for their child. Match officials have the right to bar players without mouth protection if they consider the player is at risk of injury. Shirts, socks, shorts and other kit are available from the Online Clubhouse Shop. Please remember to bring warm clothing and waterproof coats for your child.

Club Facilities and Social Event
The Club bar and facilities are available to all Members, including parents and guardians of Youth Members. A number of social events are organised throughout the year, both for fundraising and as social get-togethers. These events are advertised in the Club, on the website, and by email.

Spirit of the Game
GRFC’s Youth and Senior sections vigorously condemn foul or violent play and the verbal harassment of officials. Please give your full support to your child’s team, but remember that the opposition deserves recognition for their achievements as well. The referee is always right.

Disciplinary procedures
The Club has an established procedure for dealing with players or supporters reported by officials for breaches of the respective Codes of Conduct. This includes players or coaches dismissed by a referee before, during or after a match. Whilst such breaches are taken seriously, our procedures take full account of a player’s age and experience. The aim of any possible action against an individual is not to merely penalise, but to ensure we all learn from the incident.

GRFC operates safeguarding policies in line with the mandatory requirements of the RFU. The Club has appointed a Safeguarding Officer, who will be available to discuss any concerns felt by players or parents. All such discussions are of course completely confidential. All Coaches have completed a Criminal Records Bureau (CRB) Disclosure Form and received clearance from the RFU & DBS. The Safeguarding Officer is: Fee Sylvester.

Communicating with the Club
If you have any concerns or a grievance (other than Safeguarding), please talk to the age group coach in the first instance. Our policy is to ensure that rugby is a safe, fun activity enjoyed by all players, coaches and parents, whatever the weather. We have a duty to support all the coaches who give of their time without recompense to ensure players have the opportunity to participate in the game of rugby. We believe that early discussion solves most if not all problems efficiently.

Volunteers are the lifeblood of the Club, and the Club cannot run without them. If you are interested in volunteering your input will be more than welcome, whether you are interested in coaching, organising a social event, etc. — the amount of time you can commit is up to you. Please speak to your age group coach or a club official in the first instance, or email:


2018/19 Mini and Junior squads contacts and details

Squad (Contact)Pitch (varies through season)Homepage / FixturesContactSchool yearDate of birth
U6In front of Clubhouse (as last season)U6 Homepage (Team Manager, )Year 11-Sep-2012 to 31-Aug-2013
U7In front of Clubhouse (as last season)U7 Homepage[]Rachel Eckhart (Team Manager, )Year 21-Sep-2011 to 31-Aug-2012
U8In front of Clubhouse (as last season)U8 HomepageYouth Section (Club contact details)Year 31-Sep-20010 to 31-Aug-2011
U9In front of Clubhouse (as last season)U9 HomepageYouth Section (Club contact details)Year 41-Sep-2008 to 31-Aug-2009
U102nd XV pitch (top right, from Clubhouse)U10 HomepageYouth Section (Club contact details)Year 51-Sep-2007 to 31-Aug-2008
U112nd XV pitch (top right, from Clubhouse)U11 HomepageStorm Dinsey (Team Manager, 07967186939)Year 61-Sep-2006 to 31-Aug-2007
U122nd XV pitch (top right, from Clubhouse)U12 HomepageYouth Section (Club contact details)Year 71-Sep-2005 to 31-Aug-2006
Junior Boys----
U13Wasbrough Field open area (far right from Clubhouse, through hedge)U13 HomepageYouth Section (Club contact details)Year 81-Sep-2004 to 31-Aug-2005
U143rd XV pitch (Wasbrough Field, far right from Clubhouse, through hedge)U14 HomepageYouth Section (Club contact details)Year 91-Sep-2003 to 31-Aug-2004
U153rd XV pitch (Wasbrough Field, far right from Clubhouse, through hedge)U15 HomepageYouth Section (Club contact details)Year 101-Sep-2002 to 31-Aug-2003
U161st XV pitch (top left, from Clubhouse)U16 HomepageYouth Section (Club contact details)Year 111-Sep-2001 to 31-Aug-2002
Colts (U17/U18)1st XV pitch (top left, from Clubhouse)U17 HomepageYouth Section (Club contact details)Year 12/131-Sep-1999 to 31-Aug-2001
Junior Girls----
U13 GirlsContact HelenU13 Girls HomepageRachael Barker (Team Manager, 07766411268)Years 6-81-Sep-2004 to 31-Aug-2007
U15 GirlsContact HelenU15 Girls HomepageRachael Barker (Team Manager, 07766411268)Years 9-101-Sep-2002 to 31-Aug-2004
U18 GirlsContact HelenU18 Girls HomepageRachael Barker (Team Manager, 07766411268)Year 11-131-Sep-1999 to 31-Aug-2002

Membership fees and options 2017/18

Voting Members' Fees-Non-voting Members' Fees-
Honorary Life MemberFreeJunior player (under 19)£85
Senior Player (£5 Match Fee for non-Members)£150Mini Player (under 13, includes free Parent Membership for a parent or guardian)£75
--Family DiscountDiscount of £10 for each additional Mini or Junior Player
Club Member & Ladies£70Social Member£30
Coach£40Concession(Senior Citizens, etc.)Price on request from Membership Secretary or Board Members
Parent Member or Guardian (Parent Coaches receive 50% discount from Coach fee, in place of £10 Additional Player discount)Free (first playing Junior or Mini Player Membership includes one Parent as a Social Member or the right to apply for Parent membership)Spouse/PartnerFree


Original Grove RFC Ltd Rules - 14 May 2009


RFU Young Player Registration Form (July 2007 version)


Consent, Emergency Contact and Medical Information Form


Grove RFC Handbook 2017/18


Grove RFC Information Pack for Parents 2017/18